LEADING THROUGH COMPLEXITY: A PHENOMENOLOGICAL ANALYSIS OF SCHOOL ADMINISTRATORS’ APPROACHES IN ADDRESSING ADMINISTRATIVE CHALLENGES

Authors

  • Rheinadel J. Cruz, MAED Alion Elementary School , Bataan Peninsula State University image/svg+xml Author
  • Neil D. David, Ed.D. Bataan Peninsula State University image/svg+xml Author
  • Rea Pangilinan, MAED Pablo Roman National High School , Bataan Peninsula State University image/svg+xml Author
  • Christian A. Cruz, MAED Lucanin Integrated School , Bataan Peninsula State University image/svg+xml Author
  • Belynda H. Ruz, MAED Puting Buhangin Elementary School , Bataan Peninsula State University image/svg+xml Author
  • Rose Darren G. Buenaventura, MAED Mariveles National High School (Sitio Mabuhay) , Bataan Peninsula State University image/svg+xml Author

Keywords:

Administrative Challenges, Descriptive Phenomenology, Educational Leadership, Lived Experiences, School Administrators, Thematic Analysis

Abstract

This study explored the lived experiences of school administrators in leading through complexity and examined how they navigate administrative challenges within their respective schools. Specifically, it investigated the organizational demands they encountered, how they interpreted and responded to challenging situations, the coping mechanisms and decision-making strategies they employed, the contingency plans they developed, the conflicts they experienced and resolved, and the leadership practices they considered effective in managing complex administrative situations. The study used a qualitative research approach with a descriptive phenomenological design to understand the meanings and essential experiences of school administrators in addressing administrative challenges. Eleven (11) purposively selected administrators from public elementary and secondary schools in the Mariveles District, Schools Division of Bataan, participated; their administrative experience ranged from six (6) to twenty (20) years. Data were collected through semi-structured interviews and analyzed using phenomenological procedures and thematic analysis to identify significant statements, formulate meanings, and develop themes from the participants’ narratives. School administrators experienced leadership complexity through competing organizational demands, simultaneous responsibilities, limited resources, policy requirements, technological challenges, time constraints, and interpersonal concerns. Their decision-making processes were shaped by learner welfare, institutional policies, ethical considerations, verification of information, and consultation with relevant stakeholders. To manage administrative pressures, they employed structured prioritization, emotional regulation, reflection, spirituality, and professional support systems. In responding to unexpected situations, they practiced adaptive contingency planning by preparing alternative strategies, following established protocols, maintaining communication, and adjusting decisions according to changing circumstances. Complex conflicts were addressed through active listening, dialogue, mediation, consultation, transparency, and adherence to institutional policies. Effective leadership practices were characterized by open communication, data-informed instructional leadership, shared responsibility, professional collaboration, integrity, compassion, and reflective practice. School administration is a complex, human-centered leadership process that requires the integration of professional competence, ethical judgment, adaptability, resilience, and compassion. Effective leadership depends on administrators’ ability to interpret challenging situations, make responsible decisions, maintain constructive relationships, and balance organizational demands with the needs of the school community. In response to the findings, a five-day capacity-building program entitled LEAD (Leadership, Ethics, Adaptive Planning, and Digital Leadership) was proposed to strengthen administrators’ competencies in ethical and evidence-based decision-making, emotional resilience, adaptive planning, conflict resolution, collaborative leadership, and responsible technology integration. The program incorporates experiential learning, case analysis, simulation exercises, peer consultation, and school-based action planning, with implementation monitoring at 30, 60, and 90 days.

References

Abellanosa, K. A. (2025). Administrative leadership styles of school heads and teachers’ performance rating. Psychology and Education: A Multidisciplinary Journal, 42(9), 1312–1320. https://doi.org/10.70838/pemj.420907

Abu-Shawish, R. K., & Ghamrawi, N. (2025). Sense-making and middle leaders: Analyzing perceptions of role in the development of teacher leadership. Management in Education. https://doi.org/10.1177/08920206251315629

Alene, A. A., Tsegaye, M. A., & Wolle, G. S. (2025). Secondary school principals’ adaptive leadership practices amid the quality education crisis in Amhara regional state, Ethiopia. Social Sciences & Humanities Open, 11, Article 101349. https://doi.org/10.1016/j.ssaho.2025.101349

Almagro, A. M., Bacang, A. G. B., & Calumpang, E. N. (2025). Reflections on school governance: The lived experiences of school heads. Journal of Interdisciplinary Perspectives, 3(6).

Ammann, M., & Schratz, M. (2023). Facets of school leadership: Contributions of a phenomenological research approach. International Journal of Leadership in Education, 1–17. https://doi.org/10.1080/13603124.2023.2255583

Anino, R. M. L., Ortega, F. B., & Ocdenaria, J. M. E. (2025). Resource management through the lens of the school heads: A phenomenological inquiry. International Journal of Multidisciplinary Research. https://doi.org/10.36713/epra21385

Aquino, C. J. C., Afalla, B. T., & Fabelico, F. L. (2021). Managing educational institutions: School heads’ leadership practices and teachers’ performance. International Journal of Evaluation and Research in Education, 10(4), 1325–1333. https://doi.org/10.11591/ijere.v10i4.21518

Asuque, D. B. (2025). Exploring the decision-making journeys of school heads in shaping academic outcomes. Psychology and Education: A Multidisciplinary Journal, 39(5), 571–579. https://doi.org/10.70838/pemj.390502

Awyan, H. B., & Quines, L. A. (2024). Distributed leadership of school heads, participation in decision-making and teamwork skills of the teachers: A causal model on organizational commitment in public schools. European Journal of Education Studies.

Barangai, O. M. (2024). School heads transformational leadership practices, teachers’ morale, and performance. Psychology and Education: A Multidisciplinary Journal, 25(6), 806–819. https://doi.org/10.5281/zenodo.13826424

Barnes, J. E., Barniso, J. J., De Guzman, A. G., & Bauyot, M. M. (2025). Harmonizing the gaps: Exploring the lived experiences of school heads handling generational cohort educators. International Journal of Multidisciplinary Educational Research and Innovation, 3(1), Article 631208.

Bayeni, S. D., & Bhengu, T. T. (2018). Complexities and contradictions in policy implementation: Lived experiences of three school principals in South Africa. SAGE Open, 8(3), Article 2158244018792037. https://doi.org/10.1177/2158244018792037

Braun, V., & Clarke, V. (2006). Using thematic analysis in psychology. Qualitative Research in Psychology, 3(2), 77–101. https://doi.org/10.1191/1478088706qp063oa

Braun, V., & Clarke, V. (2021). One size fits all? What counts as quality practice in (reflexive) thematic analysis? Qualitative Research in Psychology, 18(3), 328–352. https://doi.org/10.1080/14780887.2020.1782610

Cahapay, M. B. (2022). The phenomenon of leading without guidebook: Educational leadership practices of Philippine school principals in virulent COVID-19 times. International Journal of Educational Leadership and Management, 10(1), 2–24.

Campbell, S., Greenwood, M., Prior, S., Shearer, T., Walkem, K., Young, S., Bywaters, D., & Walker, K. (2020). Purposive sampling: Complex or simple? Research case examples. Journal of Research in Nursing, 25(8), 652–661. https://doi.org/10.1177/1744987120927206

Capillanes, M. J. A. (2025). School heads’ instructional leadership on teachers’ work performance. GEO Academic Journal, 6(1). https://doi.org/10.56738/issn29603986.geo2025.6.115

Catanus, R. T. (2024). School heads’ leadership style and teachers’ performance. GEO Academic Journal, 5(1). https://doi.org/10.56738/issn29603986.geo2024.5.56

Chen, J., & Meng, J. (2025). Leadership and decision-making mechanisms in educational management. International Journal of Sociologies and Anthropologies Science Reviews, 5(5), 721–732.

Chongcharoen, K. (2024). Leadership of novice principals: Challenges and contextual complexities of leadership in basic education schools. Silpakorn University e-Journal (Social Sciences, Humanities, and Arts), 44(3), 76–89.

Constantinides, M. (2023). Making sense of complex relationships in the workplace: Principals in action. Cambridge Journal of Education, 1–17. https://doi.org/10.1080/0305764X.2023.2191930

Constantinides, M. (2025). Leadership at the boundaries of schools: Navigating the complexities of collaboration. Educational Management Administration & Leadership. https://doi.org/10.1177/17411432251343995

Creswell, J. W., & Poth, C. N. (2018). Qualitative inquiry and research design: Choosing among five approaches (4th ed.). SAGE Publications.

Dagatan, J. L., & Tudlasan, R. T. (2025). School heads’ leadership and teachers’ performance: Groundwork for instructional effectiveness. Excellencia: International Multi-Disciplinary Journal of Education, 3(9), 165–204.

Dayanan, L. J., & Baynosa, B. (2025). Supervisory practices and challenges encountered by school heads: Implication for quality education. Psychology and Education: A Multidisciplinary Journal, 40(2), 150–175. https://doi.org/10.70838/pemj.400201

DeMatthews, D. E., Serafini, A., & Watson, T. N. (2021). Leading inclusive schools: Principal perceptions, practices, and challenges to meaningful change. Educational Administration Quarterly, 57(1), 3–48. https://doi.org/10.1177/0013161X20913897

Department of Education. (2020). DepEd Order No. 24, s. 2020: National adoption and implementation of the Philippine Professional Standards for School Heads. Department of Education.

Department of Education. (2024). DepEd Order No. 002, s. 2024: Immediate removal of administrative tasks of public-school teachers.

Dinglasa, C. C., & Lantaka, I. A. (2025). School head’s leadership style and teacher’s performance. International Journal of Research in Interdisciplinary Studies, 3(7), 26–36.

Duray, I. L. (2025). Lived experiences of school heads in the change and reforms in the educational landscape: A phenomenological study. International Journal of Research and Innovation in Social Science, 9(4), 936–951.

Evangelio, J. M. C., & Villocino, R. P. (2023). The challenges of school administrators: A phenomenological study. International Journal of Advance Research and Innovative Ideas in Education, 9(4), 1394–1403.

Eyana, J. A., Muring, C. E., & Bauyot, M. M. (2024). Supervisory roles of school heads in public stand-alone senior high school: A phenomenological case study. Asian Journal of Education and Social Studies, 50(2), 95–120. https://doi.org/10.9734/ajess/2024/v50i21263

Fernandez, B. L., & Barazon, L. M. (2024). Streamlining organization tasks: A grounded theory on the perspective and coping mechanism of school administrators in response to DepEd Order 002, s. 2024. International Journal for Multidisciplinary Research, 6(5).

Flores, R. B., & Gallardo, R. D. (2025). Emerging issues in implementing limited face-to-face classes: Narratives of school administrators. International Journal of Innovative Science and Research Technology, 10(7), 3647–3652.

Gabutan, J. B., Parpa, J. C., & Du, E. C. (2024). School heads’ leadership quality, organizational climate, and learning environment as predictors of teachers’ innovativeness. Journal of Interdisciplinary Perspectives, 2(8), 125–136. https://doi.org/10.69569/jip.2024.0274

Ghamrawi, N., Ghamrawi, N., Shal, T., Ghamrawi, N. A., & Ghamrawi, N. A. (2024). Cultivating teacher leadership: Evidence from a transformative professional development model. School Leadership & Management, 44(4), 413–441. https://doi.org/10.1080/13632434.2024.2328056

Ghamrawi, N., Shal, T., & Ghamrawi, N. A. R. (2023). Stepping into middle leadership: A hermeneutic phenomenological study. International Journal of Leadership in Education, 1–21.

Giorgi, A. (2009). The descriptive phenomenological method in psychology: A modified Husserlian approach. Duquesne University Press.

Global Education Monitoring Report Team. (2024). Global education monitoring report 2024/5: Leadership in education: Lead for learning. UNESCO. https://doi.org/10.54676/EFLH5184

Godes, A. R., & Dioso, E. (2024). School head’s instructional supervisory practices and the performance of the teachers: A correlational study. Psychology and Education: A Multidisciplinary Journal, 23(7), 857–873. https://doi.org/10.5281/zenodo.13310054

Gottfredson, R., & Crane, B. (2025). Navigating complex environments requires complex leaders. Business Horizons. https://doi.org/10.1016/j.bushor.2025.06.002

Hallinger, P. (2024). Educational leadership in an era of complexity: Reflections on future directions for research and practice. Educational Management Administration & Leadership, 52(1), 3–19.

Harris, A., & Jones, M. (2022). Leading schools through disruptive change: The role of adaptive leadership. School Leadership & Management, 42(3), 243–258.

Hungo, M. O., Casinillo, L., & Madrigal, D. V. (2024). Leadership and challenges: A phenomenological exploration of teacher-principals in the Philippines. Philippine Social Science Journal, 6(4), 72–84. https://doi.org/10.52006/main.v6i4.805

Ismail, A. (2024). Antecedents of leadership efficacy development among novice school principals in Malaysia. Educational Management Administration & Leadership, 54(1), 130–148. https://doi.org/10.1177/17411432241235793

Jimenez, S., Buhain, V., De Castro, L., & Del Rosario, L. (2025). Unveiling the essence of school leadership styles: A transcendental phenomenological investigation of principals’ lived experiences. Psychology and Education: A Multidisciplinary Journal, 43(1).

Kartika, I., Firman, M., Margono, M., & Rohman, A. (2023). School principals’ responses and challenges in the implementation of Permendikbudristek Number 40 of 2021. Indonesian Journal of Educational Development, 4(2), 230–237.

Kistoro, H. C. A., & Roviana, S. (2023). Difficulties of principals with carrying out school action research: A phenomenological analysis. Al-Bidayah: Jurnal Pendidikan Dasar Islam, 15(1). https://doi.org/10.14421/albidayah.v15i1.876

Korumaz, M., Kılıç, G., & Kocabaş, İ. (2020). The lived experience of principals for managing change in their schools: A phenomenological research. International Online Journal of Education and Teaching, 8(2).

Kvale, S., & Brinkmann, S. (2015). InterViews: Learning the craft of qualitative research interviewing (3rd ed.). SAGE Publications.

Lago, G., Tiratira, N. L., DeCastro, L., Henson, L., DelRosario, L., Buhain, V., & Cainglet, R. G. (2024). Exploring conflict management strategies: A phenomenology approach utilized by stand-alone senior high school administrators. Psychology and Education: A Multidisciplinary Journal, 27(4), 376–387. https://doi.org/10.5281/zenodo.14018488

Lazarus, R. S., & Folkman, S. (1984). Stress, appraisal, and coping. Springer Publishing Company.

Leal, L. B. (2023). Challenges and coping mechanisms of secondary school heads during the COVID-19 pandemic [Dissertation, Urdaneta City University]. PhilArchive.

Leavy, D., Baum, D., Calvert, I., Bowles, B., Erickson, H., Owens, M., & Ashcraft, J. (2024). The unique professional journey of female high school principals in Utah. Education Sciences, 14(5), Article 445. https://doi.org/10.3390/educsci14050445

Lincoln, Y. S., & Guba, E. G. (1985). Naturalistic inquiry. SAGE Publications.

Loan, T. T. T., & Thuy, N. T. H. (2026). Digital leadership competencies among school principals in Southeast Asia: A comparative case study. European Journal of Theoretical and Applied Sciences, 4(2), 45–49. https://doi.org/10.59324/ejtas.2026.4(2).04

Macula, J. M. (2025). Exploring the lived experiences of school heads: Leadership challenges and successes. Nexus International Journal of Science and Education. https://doi.org/10.5281/zenodo.16787198

Medford, J. A., & Brown, T. (2022). Newly appointed principals’ challenges in learning and adjusting to school culture. Heliyon, 8(9), Article e10542. https://doi.org/10.1016/j.heliyon.2022.e10542

Merriam, S. B., & Tisdell, E. J. (2016). Qualitative research: A guide to design and implementation (4th ed.). Jossey-Bass.

Moustakas, C. (1994). Phenomenological research methods. SAGE Publications.

Nadeem, M. (2024). Distributed leadership in educational contexts: A catalyst for school improvement. Social Sciences & Humanities Open, 9, Article 100835. https://doi.org/10.1016/j.ssaho.2024.100835

Neves, C., Almeida, A. P., & Ferreira, M. (2023). Headteachers and inclusion: Setting the tone for an inclusive school. Education Sciences, 13(2), 129.

Nguyen, T. M., & Tran, H. Q. (2024). School leadership practices in implementing educational reforms in Vietnam. Journal of Educational Management Studies, 12(2), 55–70. http://vjes.vnies.edu.vn/

Nobleza, D. H. (2024). Assessing 21st century school leaders’ qualities and coping mechanisms in a volatility, uncertainty, complexity and ambiguity (VUCA) environment [Research study, Manuel S. Enverga University Foundation].

OECD. (2023). OECD digital education outlook 2023: Towards an effective digital education ecosystem. https://www.oecd.org/en/publications/oecd-digital-education-outlook-2023_c74f03de-en/full-report.html

Okunlola, J. O. (2024). Unpacking the drivers and barriers of digital leadership practice in education: A study of high school leaders’ experiences. Journal of Education and Learning Technology, 5(7), 207–220. https://doi.org/10.38159/jelt.2024573

Olasiman, M. R. P., & Torreon, L. C. (2024). Leadership styles and practices of school heads on teachers’ teaching accomplishment. International Journal of Research -GRANTHAALAYAH, 12(11), 36–47. https://doi.org/10.29121/granthaalayah.v12.i11.2024.5728

Ortiz, O. E., Blancia, H. M., Pamittan-Gabaran, M., Corpin-Garcia, V. L., & Dela Cruz, J. M. M. (2025). School heads’ instructional leadership styles and administrative challenges as perceived by school heads and teachers in the Philippines. Pedagogy Review: An International Journal of Educational Theories, Approaches and Strategies, 4(2), 114–121. https://doi.org/10.62718/vmca.pr-ijetas.4.2.SC-0225-009

Panga, K. P., Bohayo, C. P., Oquialda, E., Tabayag, M. K., & Bradecina, J. B. (2025). The influence of principal leadership on school improvement in a Philippine public secondary school: A qualitative study. Journal of Mathematics Instruction, Social Research and Opinion, 4(4), 1013–1024. https://doi.org/10.58421/misro.v4i4.526

Parveen, K., Tran, P. Q. B., Kumar, T., & Shah, A. H. (2022). Impact of principal leadership styles on teacher job performance: An empirical investigation. Frontiers in Education, 7, Article 814159. https://doi.org/10.3389/feduc.2022.814159

Pasturan, R. (2025). Leadership styles of school heads on the motivation, job satisfaction and job performance of teachers. Psychology and Education: A Multidisciplinary Journal, 41(10), 1188–1206. https://doi.org/10.70838/pemj.411009

Patton, M. Q. (2015). Qualitative research & evaluation methods: Integrating theory and practice (4th ed.). SAGE Publications.

Pestalozi, D., Erwandi, R., Putra, M. R. E., & Prananosa, A. G. (2026). Leadership under informal coercion: Unpacking the emotional costs of principals’ roles in Indonesian schools. Cogent Education, 13(1). https://doi.org/10.1080/2331186X.2026.2665496

Punzalan, A. S., & De Jesus, L. F. (2024). Influence of effective school leadership on teachers’ performance: A systematic literature review. Journal of Interdisciplinary Perspectives, 2(11), 405–410. https://doi.org/10.69569/jip.2024.0522

Ralebese, M. D., Jita, L., & Badmus, O. T. (2025). Examining primary school principals’ instructional leadership practices: A case study on curriculum reform and implementation. Education Sciences, 15(1), Article 70. https://doi.org/10.3390/educsci15010070

Ramirez, H. J. C., & Capili, J. T. (2024). Leadership style of school heads and its influence to teacher retention: Basis for a teacher retention plan. AIDE Interdisciplinary Research Journal, 10(1), 25–57. https://doi.org/10.56648/aide-irj.v10i1.151

Refugio, D., Jr. (2025). Navigating turbulence: A qualitative analysis of conflict resolution strategies among public school administrators. Psychology and Education: A Multidisciplinary Journal, 37(8).

Rivana, A., Pao, C., Zahir, R., & Misransyah, M. (2024). The role of school principals in promoting inclusive education. International Journal of Educational Narratives, 2(6), 515–524. https://doi.org/10.70177/ijen.v2i6.1745

Safwandi, S., Komariah, A., Prihatin, E., & Suryana, A. (2026). A phenomenological study of teachers’ perceptions on multiple leadership styles among secondary school principals. Jurnal Manajemen dan Supervisi Pendidikan, 10(1), 1–13. https://journal-fip.um.ac.id/index.php/jmsp/article/view/4537

Salvanera, C. O., & Tumalon, M. M. V. (2024). School heads’ educational management and leadership in relation to teachers’ self-efficacy in public elementary schools in the Third Congressional District of Bohol. Academe University of Bohol, 24(1). https://doi.org/10.15631/aubgsps.v24i1.308

Saputra, I., Astuti, M., Sayuti, M., & Kusumastuti, D. (2023). Integration of artificial intelligence in education: Opportunities, challenges, threats and obstacles. A literature review. The Indonesian Journal of Computer Science, 12(4).

Simbre, A. P., Buenaventura, M. L. D., Aquino, J. M., de Vera, J. L., & de Vera, M. G. D. (2023). The effect of school heads’ leadership style on learners’ perception of school climate. Jurnal Aplikasi Manajemen, 21(1), 1–13. https://doi.org/10.21776/ub.jam.2023.021.1.01

Soriano, R. M., & Co, A. G. (2021). It takes two to tango: Phenomenologizing relational roles of academic deans and program chairs in the Philippines. Systematic Literature Review and Meta-Analysis Journal, 2(1), 38–45. https://doi.org/10.54480/slrm.v2i1.16

Suriansyah, A., & Aslamiah. (2022). Principal leadership strategies in improving school quality in Indonesia. International Journal of Educational Development, 92, Article 102620.

Tahir, L. M., Musah, M. B., Ali, M. F., Abdullah, A. H., Hamzah, M. H., et al. (2023). Principals’ views on continuing professional development programmes: Evidence from Malaysia. Educational Management Administration & Leadership, 51(2).

Tan, C., & Goh, S. (2022). Distributed leadership practices in Singapore schools: Implications for educational management. Asia Pacific Journal of Education, 42(4), 620–635.

Thammasit, S., & Charoensuk, S. (2023). School leadership and crisis management practices among Thai educational administrators. Asian Education Studies, 8(3), 112–125.

Tokel, A. (2018). Assessment of crisis management skills of secondary school administrators. Quality & Quantity, 52(Suppl 1), 901–912.

Uhl-Bien, M., & Marion, R. (Eds.). (2008). Complexity leadership: Part I: Conceptual foundations. Information Age Publishing.

Uhl-Bien, M., Marion, R., & McKelvey, B. (2007). Complexity leadership theory: Shifting leadership from the industrial age to the knowledge era. The Leadership Quarterly, 18(4), 298–318. https://doi.org/10.1016/j.leaqua.2007.04.002

UNESCO. (2023). Technology in education: A tool on whose terms? Global Education Monitoring Report 2023. https://doi.org/10.54676/RJNF1598

Uy, F. T., Sasan, J. M., & Kilag, O. K. (2023). School principal administrative-supervisory leadership during the pandemic: A phenomenological qualitative study. International Journal of Theory and Application in Elementary and Secondary School Education, 5(1), 44–62. https://doi.org/10.31098/ijtaese.v5i1.1208

Uy, M. R. D. (2024). School heads’ leadership styles and teachers’ performance. Psychology and Education: A Multidisciplinary Journal, 17(1), 33–38. https://doi.org/10.5281/zenodo.10647343

Van Manen, M. (2016). Researching lived experience: Human science for an action sensitive pedagogy (2nd ed.). Routledge.

Villanueva, H. D., & Buenbrazo, J. A. (2023). Challenges encountered by school administrators during the new normal education: A phenomenological study. EduLine: Journal of Education and Learning Innovation, 3(1), 8–16. https://doi.org/10.35877/454RI.eduline1338

Weick, K. E. (1995). Sensemaking in organizations. SAGE Publications.

Weick, K. E., Sutcliffe, K. M., & Obstfeld, D. (2005). Organizing and the process of sensemaking. Organization Science, 16(4), 409–421. https://doi.org/10.1287/orsc.1050.0133

Zolina, S. M. V., & Eulatic, P. L., Jr. (2026). Leadership and governance of school heads and performance of teachers. International Journal of Research and Scientific Innovation, 10(2), 4733–4753. https://doi.org/10.47772/IJRISS.2026.102003

Downloads

Published

2026-11-05

How to Cite

LEADING THROUGH COMPLEXITY: A PHENOMENOLOGICAL ANALYSIS OF SCHOOL ADMINISTRATORS’ APPROACHES IN ADDRESSING ADMINISTRATIVE CHALLENGES. (2026). Journal for the Advancement of Sustainable Development Goals, 1(4). https://jasdg.com/index.php/jasdg/article/view/229